PAVE Schools

  • Associate Director, Finance

    Job Location
    US-NY-Brooklyn
  • ORGANIZATION DESCRIPTION

    PAVE Schools, Inc. (PAVE) prepares Kindergarten to 8th grade students to thrive in competitive high schools and four-year colleges. PAVE provides its students with a rigorous academic program and a community built on the organization’s core values of Perseverance, Achievement, Vibrance, and Excellent character. PAVE supports the establishment and operation of:

     

    • PAVE Red Hook, a Kindergarten – 8th grade public charter school in Red Hook, Brooklyn. In 2018 – 2019, PAVE Red Hook will educate 490 Kindergarten – 8th grade scholars.
    • PAVE Southeast, a Kindergarten – 8th grade public charter school in Raleigh, NC.  In 2018-2019 PAVE Southeast will educate 400 Kindergarten – 4th grade scholars.

    OPPORTUNITY SUMMARY

    PAVE Schools seeks an Associate Director, Finance (ADF) to oversee the day to day management of PAVE’s financial operations. The ADF will be PAVE Schools’ on the ground financial leader for 10 entities (4 operating entities and 6 support subsidiary LLCs), and will direct efficient and accurate financial operations to ensure that all of PAVE’s entities have the processes, procedures and controls in place to support effective budget management, accurate and timely financial reporting, and flawless audits.   Working in collaboration with school leaders, other staff, and consultants across PAVE, the ADF will form partnerships with colleagues to cultivate financial and compliance literacy at all levels of the organization. The ideal candidate for this role is eager for an entrepreneurial opportunity, has a passion for PAVE’s mission, and the possesses the flexibility, humility, energy, organizational skills, and financial acumen needed to execute at a high level on a collaborative team. The ADF is comfortable with both big picture thinking/planning and detail oriented “sweating the small stuff.” The ADF will report directly to the Managing Director, Finance.

    ALL PAVE TEAM MEMBERS BELIEVE IN:

    Our Core Values

    Perseverance: We believe that reflection and refinement is key towards continuously growing and improving. We give and receive direct feedback and hold each other accountable.  We are solutions minded, positive and allow ourselves to be vulnerable as we persevere to get better.

     

    Achievement: We set ambitious goals and work relentlessly to attain them. We understand the key to student academic growth is great teaching; we obsess over the art and science of teaching timeless content well. We use data to drive all our decisions and measure our success.

     

    Vibrance: We share gratitude with our colleagues, students and families. We recognize that complaining saps our collective strength and remain optimistic in the face of challenges. We focus on the joy of our practice and recognize the accomplishments of others. We believe that good humor and generosity of spirit are key to a positive culture.

     

    Excellent Character: We always assume the best and take concerns to the source. We maintain emotional constancy and disciplined language in all situations. We treat all in our community with honesty

    HOW YOU'LL CONTRIBUTE

    Planning, Policies & Systems

    • Oversee the management of the financial policies and procedures of the school on a day to day basis, and update the Financial Policies and Procedures manual annually
    • Ensure compliance with all local, state, and federal financial filing and reporting requirements
    • Assist with developing and management of financial systems. Work with the Managing Director Finance to evaluate existing policies, procedures, controls and technology systems that govern the organization’s financial operations; identify gaps and process improvements
    • Educate faculty and administrative staff on acceptable procurement practices and purchasing procedures

     

    Accounting & Financial Operations

    • Direct and oversee monthly close sequence and tasks
    • Work in partnership with financial consultants and bookkeepers to ensure timely monthly close and annual audit cycles
    • Initiate, direct and manage the yearly audit cycle and 990 reporting, ensuring clean and seamless audits.
    • Supervise the payroll management system and oversee bi-monthly approval process

     

    Financial Management & Reporting

    • Create and manage budgets alongside the Network and School leadership teams
    • Oversee all accounting operations that support the preparation of monthly financial statements & reports, ad-hoc reporting for presentation to Board of Directors, PAVE’s Leadership Team, and external stakeholder meetings, including insightful and actionable analytics
    • Analyze a variety of financial information (e.g. revenues, expenditures, cost projections, insurance, etc.) for the purpose of providing direction and support, making recommendations, maximizing use of funds, and/or ensuring overall operations are within budget
    • Manage supporting documentation and reporting submissions for government funded or other grant funded programs
    • Manage Cash Flow and monitor daily activity of bank accounts

     

    Administration & Compliance

    • Oversee and execute on the management of contracts, leases, and agreements in partnership with attorneys and the Managing Director Finance
    • Work with Managing Director Finance and PAVE's brokers to administer, review, and renew all of PAVE's organizational insurance policies, including but not limited to General Liability, Property, D&O, Auto, Worker's Comp,
    • Manage the submission of required corporate and financial compliance documents
    • Understand the application of both GASB and FASB Standards

    WHAT YOU'LL BRING TO THE TEAM

    Experience and Educational Background:

    • Bachelor’s Degree required; advanced degree (MBA/CPA or equivalent) experience preferred
    • 5-7 years professional experience in finance related position
    • Charter School Experience and/or Non-profit experience

     

    Skills and Competencies:

    • Customer service mindset
    • Strong project management skills, with experience managing multiple stakeholder groups
    • Strong analytical skills and the ability to work independently or with minimal supervision
    • Proven entrepreneurial leadership—ability to take initiative, create, and exhibit influence within the unknown
    • Emotional constancy within fast paced, high stakes environments
    • Great problem solver
    • Meticulous and very organized, and ability to multi-task
    • Proficiency in Excel and other Microsoft Office products is required
    • Excellent verbal and written communication skills
    • Proficiency in QuickBooks and/or other accounting applications
    • Proficiency with Payroll Management Software (ADP, Paychex or similar)

    NON-DISCRIMINATION SUMMARY

    PAVE Schools, Inc. does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and clients.

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