PAVE Schools

  • School Operations Manager - Immediate Opening 2018-19 School Year

    Job Location

    PAVE Schools, Inc. (PAVE) prepares Kindergarten to 8th grade students to thrive in competitive high schools and four-year colleges. PAVE provides its students with a rigorous academic program and a community built on the organization’s core values of Perseverance, Achievement, Vibrance, and Excellent character. PAVE supports the establishment and operation of:


    • PAVE Red Hook, a Kindergarten – 8th grade public charter school in Red Hook, Brooklyn. In 2018 – 2019, PAVE Red Hook will educate 490 Kindergarten – 8th grade scholars.
    • PAVE Southeast, a Kindergarten – 8th grade public charter school in Raleigh, NC.  In 2018-2019 PAVE Southeast will educate 400 Kindergarten – 4th grade scholars.


    PAVE Southeast seeks a full time bilingual English/Spanish speaking School Operations Manager. The School Operations Manager is responsible for supporting school-based staff with office management duties, student services, event planning, family and parent communication/engagement, coordinating academic testing, managing student recruitment and enrollment, and supporting with and managing special projects. As part of a growing and fast-paced organization, the candidate must be a team player who is willing to do whatever it takes to get the job done, and support the Operations Team and School Leadership Team with varied responsibilities. The School Operations Manager will report directly to the Executive Director and should expect to work Monday through Friday from 7:00 AM - 5:00 PM, and occasionally during additional times as requested.


    Our Core Values

    Perseverance: We believe that reflection and refinement is key towards continuously growing and improving. We give and receive direct feedback and hold each other accountable.  We are solutions minded, positive and allow ourselves to be vulnerable as we persevere to get better.


    Achievement: We set ambitious goals and work relentlessly to attain them. We understand the key to student academic growth is great teaching; we obsess over the art and science of teaching timeless content well. We use data to drive all our decisions and measure our success.


    Vibrance: We share gratitude with our colleagues, students and families. We recognize that complaining saps our collective strength and remain optimistic in the face of challenges. We focus on the joy of our practice and recognize the accomplishments of others. We believe that good humor and generosity of spirit are key to a positive culture.


    Excellent Character: We always assume the best and take concerns to the source. We maintain emotional constancy and disciplined language in all situations. We treat all in our community with honesty


    Student Recruitment and Enrollment

    • Supervises and coordinates all aspects of student recruitment and enrollment, including hosting open houses, tours, information sessions.
    • Provides direction to Leadership Team on student recruitment and enrollment efforts by analyzing data in SchoolMint.
    • Develop and manage student recruitment marketing strategy, including creating posters, cultivating relationships with local pre-k and daycare organizations, organizing application drop-off nights, etc.
    • Serve as point person to run the student lottery in SchoolMint; organize logistics for lottery night.
    • Manage new student and returning student registration in SchoolMint.
    • Work with families to ensure proper documentation and registration is met per school and state regulations.


    Student Testing

    • Supervises and coordinates all aspects of student testing operations, including responsibility for coordinating operational logistics, ordering testing materials, test scheduling, classroom setup, accommodation arrangements, scanning of test booklets for North Carolina State Exams and PAVE Interim Assessments.
    • Provides direction to Network Curriculum and Leadership Teams on North Carolina testing requirements.
    • Serve as testing coordinator and attends NCDPI test coordinator trainings.
    • Work with Leadership Team to generate student report cards and progress reports.


    Family & Parent Communication/Engagement

    • Coordinate communications from parents and provides directions to staff on daily student transportation changes.
    • Develop and post updates for parent and families on Facebook, Remind, Instagram, and any other parent family communication platform.
    • Manage communications for report card nights, back to school night, performances, etc.
    • In concert with School Leadership Team, prepare and administer monthly family newsletter.


    Office Management

    • Manage operations of the school’s main office, including maintaining clean and professional space, managing mail, and answering phones.
    • Serve as the primary point of contact for all visitors.
    • Complete all necessary school-wide duties for the successful and orderly functioning of the school and other such duties as the Executive Director may from time to time request.


    Student Services, Event Planning and Execution

    • Manage and operationalize logistics of student arrival, dismissal, and transitions.
    • Help plan and manage logistics and preparations for school events, field trips, and activities as needed (make photocopies, set up for special events, make phone calls, confirm attendance, coordinate and arrange field trip reservations and transportation, develop event “show flows” etc.).
    • Serve as backup responder for student medical and first aid issues.


    After School Program Management

    • Manage relationship with after-school programs (e.g. Kidznotes, YMCA, Loaves & Fishes, The Fletcher Academy, Boys and Girls Club), including coordinating logistics and program requirements.
    • Manage the late student pick-up program, includes calling families who are late to pick up their students, staying with the students who have not been picked up yet.


    • A strong commitment to PAVE’s mission and vision
    • An uncompromising belief that all students can learn
    • A relentless work ethic and a high degree of patience to push through difficult challenges
    • A willingness to be held accountable
    • Demonstrated ability to work collaboratively with a team
    • Technological proficiency and adaptability, including Google Suite and Microsoft Offic
    • Extremely detail-oriented
    • Excellent skills of organization and follow-through
    • Ability to work under pressure and tight timetables
    • Ability to self-manage in a highly professional work environment, which requires interfacing with constituents at the network and schools levels
    • Two or more years of experience in an office environment, preferably an education-related organization
    • Hold a Bachelors degree from a recognized 4-year college
    • Bilingual Spanish/English speaking ability is required


    PAVE Schools, Inc. does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and clients.


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